Recreation and Parks Commission Regular Meeting Agenda (PDF)

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Tuesday, August 23, 2022 4:00p.m. Community Center
TOWN OF WATERFORD
Minutes
a.
b.
July 26, 2022 Meeting cancelled due to lack of quorum
Approval of June 28, 2022 minutes
Public Comment
Correspondence
a. Request from Waterford Lion’s Club for arts/craft show on 11/12/22
b. Thank you note from Kristen Widham, Historical Society
c. Note from Nicholas McMahon re: pond treatment plan
d. Letter from Susan Gardiner re: resignation
e. Office Coordinator I Job Posting/Description and Update
f, Thank you letter from 1 Selectman
g. Letter to Chairman Hall concerning pickleball
h. Food Truck application for review
Staff Reports
a. Director
b, Assistant Director
c. Program Coordinator
Committee Reports
a.
o ao
Nominating (as required)
Personnel
Co-Sponsored Programs
Long Range Planning
Policy and Procedures
Representative Reports
Board of Education
a.
b. Historical Society
c. Youth Sports Council
d. Community Genter
e. Stenger Farm Park
Properties
Old Business
New Business
Ryan McNamara
Recreation and Parks
RECREATION AND PARKS COMMISSION


The Waterford Recreation and Parks Commission held their regular monthly meeting on Tuesday,
June 28, 2022 at the Community Center at 4:00 p.m. Chair Ken Hall presided.
MEMBERS IN ATTENDANCE: Cs. Hall, Scheiber, Beaney, Santos, Erricson, Gardiner
MEMBERS ABSENT: Cs. Chiapponi, Elci, Murphy
STAFF: Director Flaherty, Assistant Director McNamara, Program Coordinator Shauna Damon
MOTION #1: Made by C. Erricson, seconded by C. Scheiber to approve the minutes of the May 24, 2002
meeting as received. So voted 6-0
CORRESPONDENCE: Request from the community Dance Ensemble, re: Picnic Fees
Thank you note from Great Neck PTS’s pool party
COMMENTS FROM THE PUBLIC:
Chair Hall introduced Mrs. Dibuno who spoke to the members regarding the hours of use in the
Community Center. The Assistant Director will research this request and report back to the Commission.
A discussion was held. No action was taken at this time.
STAFF REPORTS: All staff reports were accepted as received and placed on file. tn addition, the Director
reported on expenditures and revenues. Line Item transfers have been submitted and more will be
required to balance year end expenses. He is working with the Parks Foreman on the daily maintenance
of the athletic areas, parks, beaches, school grounds. He reported on the condition of the civic triangle
duck pond. There is a wait period to obtain a permit. A contractor to be hired to treat the water quality
issues at the pond. He thanked the Gardiner Foundation for their continued support of children’s
playground in the Civic Triangle. On going projects are tennis courts, basketball courts, parking area at
Leary Park. The entrance road to Waterford Beach Park has been paved.
The Assistant Director reviewed his report of the Community Center, Youth Sports, and Projects. The
Human Resources and the PRB approved an updated wage schedule to assist with the hiring and
retention of our aquatics, playground and beach staff. Men's Softball League will be looking to begin on
July 6", even without night games due no lights. There are many volunteer students looking for LTS
hours and we hope to use them with some gardening and weeding some of the beds around town.
C. Beaney left the meeting at 4:35 p.m. therefore there is a change in vote count.
The Program Coordinator reported on onboarding of seasonal staff with 20 Playground, 30 Lifeguards, 9
Gatehouse attendants, 1 Monitor, 8 Swim aides, for a total of 68 new employees. Beach Stickers sales
that have been sold are 1,952 residents and 374 non-residents. Summer programs start on July 5" with
the addition of a new tennis instructor. The Concert Series has started with approximately 500 hundred
in attendance. She working on updating reservations forms and a fee schedule for use of the
departments facilities. Upcoming projects include updating policies and taking photos for the website
and our digital inventory.
MOTION #2 made by C. Scheiber, seconded by C. Erricson to approve the rental of a picnic shelter at
WBP by the “Community Dance Ensemble” with the stipulation that an up to date of the 501c3 IRS
donation letter be submitted. Discussion held. So voted 5-0.

Page 2 — June 28, 2022 Commission Meeting
COMMITTEE REPORTS:
~ Personal: The Custodial position and the Office Coordinator's position will be vacant as of July
1, 2022.
NEW BUSINESS: A discussion was held on the open positions that will take place on June 29" and July
1, 2022.
MOTION #3. Made by C. Santos, seconded by C. Scheiber that the Director submit a requisition for the
Office Coordinator position and sent to Human Resources, as soon as possible. So voted 5-0,
The Chair thanked the secretary for her service to the Commission.
MOTION #4: Made by C. Erricson, seconded by C. Scheiber to adjourn. So voted 5-0. Meeting
adjourned at 5:55 p.m.
Respectfully submitted,
Ann Nolan, Secretary
Recreation and Parks Commission

Attention Director Brian W. Flaherty
The Waterford Regional Lions Club would like thank you for supporting our Lions Club for the last several
years. Waving your usual fee, for the use of the Waterford Community Center has allowed our Club to keep our
expenses down in order to schedule and hold our many important fundraisers.
The Waterford Regional Lions Club is part of the Lions Club International, and what we do is summed up in
two words, “ We Serve “. We serve first in our own community, but today more than ever we see the need to
serve the world community. Lions have been associated with blindness and sight restoration since 1925 when
author, Helen Keller, challenged Lions Clubs toward a goal when there would be no preventable blindness
. Since, embracing that challenge Lions Clubs have gained unmatched experience and expertise in the field, and
have become an irreplaceable presence dedicated to sight preservation. We want everyone to see a better
tomorrow. Further, we promote and participate in youth programs, services for children, International relations
, work with the deaf, community disaster preparedness and relief. During this past year , our Club sponsored
our new Waterford Lancers Leo’s. Youths to age 18.
Waterford Regional Lions also promotes Low Vision, Journey for Sight, Sight Saver Day, Camp Rising Sun
for children with cancer and many other district charities.
We would like to ask your permission again, to schedule our annual Craft Show on Saturday, November 12,
2022, with the understanding that we would be responsible for cleanup and custodial fees.
Your consideration and continued support would be greatly appreciated.
Thank you very much from all the Lions of Waterford Regional .
Respectfully, Sheri Ann Colquhoun, President


Brian Flaherty
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From: Kristen Widham <kwidham@gmail.com>
Sent: Friday, July 15, 2022 7:37 PM
To: 
Sedell, Charles
Ce: Adam Horridge; Alan Anderson; Anthony Cascio; Anthony Perrone; Ben Carbone Jr;
Beth Sabilia; Brandon McCool; Bryan Liggett; Bugi Reiff; Carrie Allen; Chris Collett;
Christine Johnson; Clint Wright; Craig Weimert; Dana Jensen; Daniel Stimler; Darren
McMahon; David Burke; Deb Walters; Eric Sedell; Eric Culbreth; Geralyn; Gillian Beebe;
Grannis Richardson, Holly Camerota; Jameson Kelly; Jan Theiler; Jay Gardner; Jeffry
Shratlow; John Cummings; John Roe; John Wielk; Jordan Silvestri; Joshua Gigliotti; Kael
Wiersch; karen; Kelsie Harrelson; Kevin Lester; Kevin Fontana; Lily Glynos; Mark Burno;
Mark Olynciw; Mark Kellog; Mark Juska; Mary Richard; Mathew Tucker; Micah Duhaime;
Nick Gauthier; Nick Cancelmo; patrick crotty; Pete Barber; Peter Crizer; Philip Medbery;
Rebecca Donohue; Richard Lempicki; Rider Strano; Robert Casey; Rosaria Juska; Russ
Jennings; Steve Elci; Steve Savitsky; Steve Middel; Tamara Berry; Thomas Uguccioni; Tim
Steamer; Tim & Amy Sullivan; Vince Antonelli; Warren Weigel; Ryan McNamara; Shauna
Damon; First Selectman; Brian Flaherty
Subject: Re: Waterford Blacksmiths
I CAUTION: This email originated from outside of the organization. I
, Do not click links or open attachments unless you recognize the sender's email address and know the I
content is safe.
be a ee ee ed
Thanks for all this great information, Charlie! Please keep us in the loop on Tuesday!
Kristen
On Fri, Jul 15, 2022, 7:31 PM Charlie <sideros@earthlink.net> wrote:
Hello All :
Today was an excellent day for making another step of progress in our Jordan Park Sign
‘installation. Thanks go to the town of Waterford Rec and Parks for their tremendous help today with
equipment and labor. Without the town, and Nick C., Dick L. ,Paul G., Karen S., Jay G., it wouldna
be accomplished |!
Monday's plan to continue with the stone planter is postponed until Tuesday due to the forecast
: forrain. We are tentatively scheduled to resume work at 7:30AM Tuesday. This will be the final step
in completion of this project prior to submitting our building permit for final inspection by TOW
' building Dept.


Brian Flaherty —_
From: Nicholas McMahon <nick@thepondandlake.com>
Sent: Wednesday, July 20, 2022 6:19 AM
To: 
Maureen Fitzgerald
Cc: Brian Flaherty
Subject: Re: Town of Waterford Phosphorous Treatment Permit
a a a eG
1 CAUTION: This email originated from outside of the organization. I
Do not click links or open attachments unless you recognize the sender's email address and know the
I P y [4 I
content is safe.
Lt ea ee |
Maureen,
This is great info. The total phosphorus number is off the charts high (hypereutrophic) at 132 ug/l. I am going
to copy/paste a description we usually include with our sample results,
Phosphorus: Essential nutrient often correlating to growth of algae in freshwaters. Total Phosphorus
(TP) is the measure of all phosphorus in a sample as measured by persulfate strong digestion and
includes: inorganic, oxidizable organic and polyphosphates. This includes what is readily available,
potential to become available and stable forms. <12 Apg/L oligotrophic; 12-24 Aug/L mesotrophic; 25-96
Aug/L eutrophic; > 96 Apg/L hypereutrophic.
This is likely coming from the runoff in the upper watershed and little can likely be done up there. You could
try informing people about not using fertilizer unnecessarily, testing their lawns before applying it, and using
low phosphorus formulations. But it would likely take large scale acceptance for this to show results
downstream, I fear that this number would be even higher right after a rain event like we had the last day or
two. Phosphorus typically builds up in the watershed when it is dry and is flushed downstream all at once when
it rains. The only other way to manage it is after the fact with a Phoslock or Eutrosorb G treatment to sequester
it within the pond. This is something I still think will be very important, but should wait until after the dredging
‘ has been completed.
Yesterday's treatment was strictly an algaecide because of the sheer volume of algal biomass in the pond. It
should look notably better within a day or two and we will stay on top of it until it looks up to par.
Cell 1(860)389-5519
Office 1(203)885-0184
Email nick@thepondandlake.com
The Pond and Lake Connection
THE POND AND LAKE 841 Windham Rd (Rt 32)
CONNECT ON North Franklin, CT 06254
www. thepondconnection.com
Nicholas McMahon
Aquatic & Fisheries Biologist f


TOWN OF WATERFORD
OFFICE COORDINATOR I
The following position is presently open to Local 1303 members at the Town of Waterford.
APPLICATIONS MUST BE IN THE HUMAN RESOURCES OFFICE BY
4:00 P.M. FRIDAY, JULY 29, 2022.
Director of Recreation & Parks AS-10/AS-I
SUPERVISOR CLASSIFICATION
Director of Recreation & Parks Recreation & Parks
REVIEWING AUTHORITY DEPARTMENT
Purpose of Position:
To perform or coordinate administrative: duties on behalf of the Town’s Recreation & Parks
Department and the Recreation & Parks Commission. Assumes responsibility for efficient procedural
functioning of the office.
Supervision Received:
Supervised by the Director of Recreation & Parks or designee, Position requires ability to conduct
required duties with a minimum of supervision and act with initiative towards problem identification
and resolution in furtherance of the efficient operation of the office.
Supervision Exercised:
Supervises and is responsible for the effective performance of all clerical personnel of the Recreation
& Parks Department.
Examples of Essential Duties/Eunctions**;
1. Serves as an executive assistant to the Recreation & Parks Director and Assistant Director.
2. Manages administrative operations and front office personnel and coordinates office activities
with all staff.
3. Develops and executes implementation of administrative practices and procedures to improve
office operation. Practices and. procedures include but are not limited to filing, payment of bills,
payroll, scheduling, public inquiries, and records retention.
Maintains coordination and communication with other Town boards and agencies,
Prepares personnel documents for recording in the Human Resources Office and the Recreation
& Parks Office. ‘
Preparation of weekly timecards for submission to the Finance Office.
Responsible for daily, weekly, and yearly revenue accounting and deposits for the Finance Office.
Prepares, compiles, processes and maintains data including correspondence and reports,
Serves as administrative assistant and recording secretary for the Recreation & Parks
Commission, attending all meetings, Attends other after-hours meetings as required,
10, Maintains electronic and paper materials used to disseminate public information including flyers,
handouts, websites, and social media,
11. Wiil be required to cover the reception desk and will act in capacity of Program Coordinator in
their absence,
12, Responsible for assisting administrative staff in scheduling all facilities and areas that falt under
the responsibility of Recreation & Parks including school facilities, coordinating with the Parks
Foreman when needed.
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13. Proficient in operation of all Town and Department specific software programs.
14, Responsible for walk-in, telephone, and online registration of all community recreation programs
and facilities as well as the Senior Citizen Supplemental Wood Program, This includes
determining eligibility, waiting lists, fee collection and needed follow-up.
15. Assists the Assistant Director and Program Coordinator in coordinating special event operations
with other organizations (i.e, other Town Departments, co-sponsored programs and civic
organizations), Works at these events when required.
16. Daily Community Center operations to include preparing the Center for opening, monitoring the
reception area when staff/volunteers are not présent'and general assistance of patrons.
17, Assists administrative staff in’ preparation of the annual report, capital improvement plan, and
other reports.
18. Assists with the preparation of department budgets, reports, and grants; maintains operating
budgets including purchases and grants; and maintains bookkeeping records for fees and revenues
received,
19, Exercises independent judgment with respect to real or potential problems and on own initiative
brings these to the attention of the Recreation & Parks Director with recommended action.
20. Other related office duties as would result from a broad interpretation of the above duties.
**The essential duties/functions described above are intended only as illustrations of the various types
of work that may be performed. The omission of specific statements of duties does not exclude them
from the position if the work is similar, related or a logical assignment to the position.
E, Minimum Qualifications: (Knowledge, Skill & Ability)
This position requires a knowledge of business administration practices and specialized training or
experience in municipal governments; excellent verbal and written communication; a record of
providing superior customer service; an ability to function with considerable initiative with ongoing
supervision in ‘the planning and performance over broad range of areas in accordance with
Commission policies and practices and applicable laws and regulations; excellent computer skills;
knowledge and aptitude in bookkeeping principles, methods, and procedures; proficiency at using
Microsoft Excel and Word.
F, Education &Training:
Associates or Bachelor’s Degree in business or public administration or related field and at least three
years’ experience as an office manager or executive secretary or an equivalent combination of
employment, education, and training which will provide the knowledge, skill and ability required for
this position,
G. Physical Demands/Work Environment;
The physical demands described here are representative of those that must be met by an employee to
successfully perform the essential functions of this job, Reasonable accommodations may be made to
enable individuals with disabilities to perform the essential functions,
While performing the duties of this job, the employee is regularly required to use hands and fingers
to handle or feel; reach with hands and arms; and talk or hear, The employee is required to walk and
sit, The employee is occasionally required to stand; climb or balance; and stoop, kneel, crouch or
crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities
required by this job include close vision, color vision preferred, peripheral vision, depth perception
and ability to adjust focus, The dexterity necessary to utilize a computer keyboard on a regular basis
is essential. The employee must be able to work harmoniously, cooperatively, and courteously with
others at all times, Must be capable of functioning in an active work environment and be able to
perform with frequent interruptions.
PRB Approved: 07/21/22,

bertine Lib hg. | / 2/22
hristine Walters, Director of Human Resources Date
cc; Town Hall Bulletin Board Senior Services Youth & Family Services
First Selectman Utility Commission Finance Department
Town Clerk Bureau of Fire Services Planning & Development
Tax Collector Library Recreation & Parks
Assessor Public Works Department Police Department
Chad Adams, President, Local 1303-037
Thomas Martin, President, Firefighters Local 4629
Dani Gorman, President, General Government Administrators
Ryan Spearrin, President, Police Union (UPSEU/COPS)
Shawn Finnigan, President, Public Safety Dispatchers (UPSEU)


WATERFORD RECREATION AND PARKS COMMISSION
July 26, 2022
DIRECTORS’ REPORT:
BUDGET UPDATE: Reports are not yet available for the end of fiscal year 2022. We have begun fiscal year
2023. A dump truck repair will cost approximately $12,000, which is over half of our Maintenance of Vehicles
budget.
MAINTENANCE REPORT: I continue to meet with the Parks Foreman daily, Routine summer maintenance
continues. Seasonal work continues by the crew on athletic areas/parks/beach maintenance/school grounds. Mowing
has slowed down, and beach preparation and athletic fields continue to be maintained daily. A seasonal maintainer
will begin 7/27/22. Please note we are doing our best to get to all areas, but certain detail work is behind schedule, A
few highlights:
Duck Pond maintenance continues, We are attempting to get our aerator in and have ordered underwater
diffusors. A contractor applied an algaecide on 7/19/22 which is improving the water quality. High levels
of fertilizer (most from Boston Post Road area) organic wastes and decaying matter coupled with extended
seasonal warm weather and drought conditions are contributing causes of reduced dissolved oxygen. When
these conditions are present, we can expect larger than normal algal blooms and decreased dissolved
oxygen. These are factors affecting the Town pond.
Assisted Historical Society volunteers installing a new sign and garden bed on the Jordan Green.
Road painting at Waterford Beach gatehouse to improve safety.
Lifeguard Shack repair at Waterford Beach Park.
MISCELLANEOUS:
Thanks to all our staff during this busy summer season. Special thanks to our office staff who have been
completing the work of our vacant Office Coordinator Position.
The Office Coordinator position job description revision was approved by the Personnel Review Board on
7/21/22, and Human Resources posted the position on 7/22/22,
The custodial contracted cleaning of the Community Center begins 7/25/22. A custodian will be assigned to
the Community Center. I’m awaiting the hours they will be working.
Speed bumps have been ordered for Waterford Beach Park and will be installed when delivered.
The Finance Director has informed us that we cannot fent to outside groups wanting to rent Community
Center rooms during normal operating hours. They can only rent Saturday afternoons and Sundays. This
was due to a risk management concern.
Due to lack of sales and other issues, both beer & wine vendors dropped out of the summer concert series.
A Town Parade is planned for 8/13/22. Staff are assisting. Please let me know if there are any ideas you
might have.
QN-GOING PROJECTS:
Leary Park & Town Hall Basketbail Court Reconstruction: Additional funds will be required. I
recommend post tension concrete courts. This is the best long term option. The purchasing agent continues
to assist in finding quotes. We are examining other options
Children’s Playground: A shade structure is being considered. Details forthcoming.
Irrigation Projects at Vet’s field and Leary Park. A new quote has been obtained. We will need to ask for
additional funds.
Leary Park Lower Roadway: Planning Stage.
Pleasure Beach sidewalk/Mobi-mat are still in the planning stage. Quotes received.
Maintenance Facility Plan: Met with engineer, planning underway.
Respectfully submitted,
Brian w. Flaherty
Brian W. Flaherty, Director


Brian Flaherty
maa aaae eens
From: Robert Brule
Sent: Monday, August 15, 2022 11:03 AM
To: 
Brian Flaherty
Ce: Ryan McNamara; Shauna Damon; Cindy Dupointe
Subject: Thank you Ryan Scott and Maintainers!
Dear Brian,
| wanted to take a moment to sincerely thank a few of your staff who went above and beyond Saturday and leading up
to Staurday’s parade. Ryan McNamara, Scott and the Maintainers (who went back and forth from the Beach to the
Parade ensuring everything was in good shape). It was a great event that the Town of Waterford should be proud for
putting on for our residents! Thank you again to Ryan and Scott for being on site to troubleshoot. To Scott and his team
of maintainers, job well done and THANK YOU! Looking forward to next year’s event!
Rob Brule
First Selectman
Waterford Town Hall
15 Rope Ferry Road
Waterford, CT 06385
rbrule@waterfordct.org
Phone: 860-444-5834
Fax: 860-444-0273
Tan
Waterford
CONNECTICUT
PRIVILEGED AND CONFIDENTIAL: This communication, including attachments, is for the exclusive use of addressee and
may contain proprietary, confidential or privileged information. If you are not the intended recipient, any use, copying,
disclosure, dissemination or distribution is strictly prohibited. If you're not the intended recipient, please notify the
sender immediately by return email and delete this communication and destroy all copies.


Waterford Recreation & Parks Commission
15 Rope Ferry Road
Waterford, CT 06385
ATTN: Mr. Kenny Hall, Chairman
Re: 2023-2024 CIP proposal for town tennis court improvements
Dear Chairman Hall:
My name is Jim Auwood. I reside at 19 Peninsular Avenue in Waterford. Back on
March 21, 2022, 1 made my initial introduction to Brian Flaherty via email, a copy of
which is attached hereto. At the time of that introduction, you will note that I was not
asking about dedicated pickleball courts - so what has transpired since March 21st? On
April 7th, I, along with Gail Boehm and Bill Turnier met with Brian and Ryan at their
office to discuss our requests. It was a productive and informative meeting in which they
advised us of their commitment to painting the lines on the second tennis court at
Waterford Beach, doubling our pickleball capacity from two (2) to four(4) courts. They
also advised us that their 2022-2023 CIP proposal for court improvements had not been
approved, instead it was tabled. On July 23rd, the pickleball lines were painted on the
second tennis court and the picklers have not stopped coming since. On August 10th I
emailed Brian reiterating our group’s commitment to helping in any way possible to
advocate, support and advance the Department’s resubmission of the prior year’s CIP
proposal. On August 12th I received a phone call from Rich Walton, who advised me
that Brian had called him and suggested that letters should be sent to you and the
Commission. I trust that Rich has sent you his letter to be placed on the correspondence
agenda for your August 25th commission meeting. | would like to attend your meeting
and present your membership with information about this growing sport and the
municipal response here in Connecticut. I look forward to the opportunity and to support
the Department’s plan in any way in the future you see fit.
Very truly yours,
uwood
rian Flaherty
Attachment: email dated March 21, 2022 to Brian Flaherty
August 15,2022


Pickleball Courts at Waterford Beach Park
From: James Auwood (jwauwood@snet.nel)
To: bflaherity@waterfordct.org
Ce: _ bill.turnier@snet.net; gvboehm@gmail.com; first-sel@waterfordct.org
Date: Monday, March 21, 2022, 04:46 PM EDT
Mr. Flaherty:
| am a Waterford resident living in Ridgewood Park ait 19 Peninsular Avenue. | have
been blessed to be able to be physically active for all of my 65 years and in 2021
was introduced to pickleball after having played tennis and other racket sports over
the past 50 years. | met a fun group of pickleballers at WBP, who welcomed a
newcomer to their group with open arms. They have asked me along with Bill
Turnier and Gail Boehm, to reach out to you and the Town about the possibility of
increasing the playing capacity for pickleball at WBP - specifically to double the
number of courts from two to four. This would require the town to line the second
tennis court for two additional picklebail courts. This would mirror the playing
capacity at Leary Park. Waterford would then have equal court availability on both
ends of the Town.
Having spent much of my career monitoring program utilization (or underutilization),
it is not difficult to see the need here for the fastest growing sport in America.
Utilization of the WBP courts by pickle ballers dwarfs the number of tennis players
on any given day. The morning group that I play with has more than 45 members
registered on the scheduling website TeamReach. During the winter months,
conservatively there are 8-10 players on any given morning day. This Sunday there
were 15; on Friday there was 13; the only reason there was Zero utilization on
Saturday was due to the rain. We were there Sunday morning clearing the puddles
off the court to make for safe play. As the temperatures warm, there will be 12-18
players during our daily scheduled 2 hours of morning play, day in and day out.
With only two playing courts, pickleball play at WBP is beyond capacity on a daily
basis for mornings most of the year.
Pickleball’s social/physical activity is uniquely different from tennis. In my 40 years
of playing recreational tennis, | would never think to invite 15 of my playing friends
to the courts to play at one time. That is exactly what happens in pickleball.
Multiple games with different partners and different opponents creates a fun
atmosphere of competition, exercise and fitness; this growing sport squarely lines
up with your Mission Statement. There are at least 14 tennis courts available in


Town. Adding two lined courts at WBP will bring the town’s total from 6 to 8
pickleball courts. If tennis players show up at WPB and the courts are full, they
have 12 other options in Town. In the reverse, if 12 pickleballers show up at WBP,
they have one other venue option on the other side of Town, a 22-minute drive
away; and quite frankly, if WPB is full capacity then Leary Park generally is as well
with pickleballers. This seems to be patently unfair in light of the growing numbers
of pickleballers here and nationwide. Let me be clear, | am not requesting
dedicated pickleball courts; rather to turn WBP into multi-use courts, much the
same as the court in the Community Center, and many of the courts/fields at most
area high schools.
| would appreciate the opportunity, along with Bill and Gail to take a few minutes
from your busy schedule to discuss this further and provide additional information.
We consider ourselves someone that will commit our time and energies to help
bring this to fruition.
Jim Auwood
TM THE ECONOMIST: "Pickleball is the fastest growing sport in America," January
30, 2021;
AXIOS: "The Pickleball Explosion," November 15, 2021:
NPR: “America's Fastest Growing Sport," February 19, 2022.


WATERFORD RECREATION AND PARKS COMMISSION
Property Use Request for Waterford Community Center, WBP Pavilioas & Athletic Fields
Please complete and return with payment to: Waterford Recreation & Parks, 15 Rape Ferry Road, Waterford, CT 06385
Cash -. Check - Credit accepted
Checks made out to: TOWN OF WATERFORD
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LOCATION REQUESTED: = Community Center _ ee
Athletic Fielt (Location) Lat ELIE.
WEP Pavilions #1 #2 43° OR rite CODD
(Waterford Beach Pavilion/s you will need to provide Guest List to the gatehouse the morning of picnic for guest to
receive picnic entrance fee rate,
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DAY PHONEA:_ EVENING PHONBH:
This application will be reviewed and a copy of the devision will be forwarded to the applicant al the above contact information.
Use of the facilitie. {be in accordance with ail provisions of the ordinance governing the use af the Town of Waiertord parks,
playgrounds. and ct slional propertics.
AGREEMENT:
I have read and understand the rules sad policies as established by the Waterlord Recreation and Pa aks Cr va
knowledge the abave shnements are trug, [is understood and a
group Will adhere to the policy and regulations of the Towa of Wa
further understands that the Town af ¢
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WATERFORD RECREATION AND PARKS COMMISSION
August 23, 2022
DIRECTORS’ REPORT:
BUDGET UPDATE: Reports are not yet finalized for the end of fiscal year 2022. As of 7/31/22, expenditures
stand at $135,284 (9.3%). Revenues stand at $125,143. A dump truck repair will cost approximately $12,000,
which is over half of our Maintenance of Vehicles budget, is still being arranged. A 2009 Dump truck (R-14) is due
to be replaced anytime through fleet management.
MAINTENANCE REPORT: | continue to meet with the Parks Foreman daily. Routine late summer maintenance
continues. Seasonal work continues by the crew on athletic areas/parks/beach maintenance/school grounds. Mowing
continues to slow down, and beach preparation and athletic fields continue to be maintained daily. Preparation of
school properties is underway. Welcome to Andrew Messina, our new seasonal maintainer.
Duck Pond maintenance continues. We are attempting to get our aerator in, but the water level is too low.
Underwater diffusors have been installed and are helping the water quality. A contractor has applied two
applications which is helping as well. High levels of fertilizer (most from Boston Post Road area) organic
wastes and decaying matter coupled with extended seasonal warm weather and drought conditions are
contributing causes of reduced dissolved oxygen. When these conditions are present, we can expect larger
than normal algal blooms and decreased dissolved oxygen.
Assisted Historical Society volunteers installing a new sign and garden bed on the Jordan Green.
Our maintainers assisted with the Waterford Day Parade and events.
Road painting at Waterford Beach gatehouse to improve safety & Lifeguard Shack repair.
Leona Podeszwa and our lifeguard crew should be commended as they helped locating a missing camper
on 8/12/22, as well as assisting a pregnant woman.
Discussion/action on Maintainer IV & Maintainer III positions. Tom Feliciano Jr. resigned as a Maintainer
III. A practical test is being developed for his replacement.
MISCELLANEOUS:
Thanks to all our staff during this busy summer season. Special thanks to our office staff who have been
completing the work of our vacant Office Coordinator Position.
The Office Coordinator position job description revision was approved by the Personnel Review Board on
7/21/22, | would like to welcome Eileen Sullivan who accepted the position and will begin with us on
August 29, 2022. Eileen is coming to us from the Youth & Family Service Department.
The custodial contracted cleaning of the Community Center begins 7/25/22, A consistent custodian has not
been established as of yet. Issues continue with the Community Center HVAC. Town staff are assisting,
Speed bumps for Waterford Beach Park have been delivered, We are waiting for Public Works to install the
signs, then they will be placed.
The Finance Director has informed us that we cannot rent to outside groups wanting to rent Community
Center rooms during normal operating hours. They can only rent Saturday afternoons and Sundays. This
was due to a risk management concern.
Due to lack of sales and other issues, both beer & wine vendors dropped out of the summer concert series,
ON-GOING PROJECTS:
Leary Park & Town Hall Basketball Court Reconstruction: Additional funds will be required. I
recommend post tension concrete courts. This is the best long term option. The purchasing agent continues
to assist in finding quotes. We are examining other options
Children’s Playground: A shade structure is being considered. Details forthcoming.
Irrigation Projects at Vet's field and Leary Park. A new quote has been obtained. We will need to ask for
additional funds.
Leary Park Lower Roadway: Planning Stage.
Pleasure Beach sidewalk/Mobi-mat are still in the planning stage. Quotes received. Commission support
needed to move through the approval process.
Maintenance Facility Plan: Met with engineer, planning underway.
Respectfully submitted,
Brian Ww. Flaherty
Brian W. Flaherty, Director


WATERFORD RECREATION AND PARKS COMMISSION
ASSISTANT DIRECTOR — AUGUST 2022 REPORT
> Community Center
We had 946 drop in users for 26 days in July (observing Independence Day closing), with these numbers do not
include programming attendance. Of note: There were 5 Saturdays in July with DROP-IN attendance of
10,6,5,5,and 7 for an average of just under 7 people using the facility outside of our programs from the 8am-
12noon operating hours.
The custodial situation continues to evolve. We have not had a consistent employee since July 1*. We had a great
candidate that we requested from the Company to staff permanently. It is being looked into.
A meeting was held to go over the needs of the building for contractual custodial purposes. It seems that will be
the direction for the new service upon the retirement of the current full time employee on July 1, 2022.
Ash trees surrounding the tree line in the parking lot are being investigated as to the appropriate owner of the
trees, the Town or the Rope Ferry Condo association. UPDATE: The majority of the trees seem to be on the RF
Condo side except for a few near the entrance that Public Works will schedule when available.
> Youth Sports:
Continued communication with organizations to meet their field and facility needs. Football-Soccer —
Basketball will be in full swing shortly with requests.
Youth Sport Council meeting scheduled for September 27, 2022.The agenda remains to review handbooks,
codes of conduct, seasonal schedules, and collaborative purchasing opportunities.
> Projects:
Scheduling fields for Town organization athletic events, programs, and co-sponsored groups
Summer concerts have commenced. We will begin securing next year’s dates and getting contracts out.
Continued development of Sponsorship policy and forms — awaiting direction/review from Town Attorney
Special Events: Art in the Park and Town Parade coordination and planning
Attended Save The River Save The Hills regatta and Steward plaque
Cataloguing all gardens on Town and BOE for identification and care instructions — Continuing as seasonal
blooms and care are staggered.
Regularly updating town sites with schedule changes at our fields for public information
Mens Softball League has been in progress. The lack of rain has only thrown the schedule off once.
Purchasing arrangements for memorial benches, picnic tables, and Fleet Management as well as annual
requisitions for local stores and consistent use
Special Revenue reporting forms and discussion with Finance
“Safe Route To Parks” initiative through National Recreation and Parks Assoc. This program will highlight and
encourage trail use with a framework to be successful. Reviewing documents and strategy for implementation.
Looking to implement in the Fall behind the Bioblitz and other events.
> Maintenance
Irrigation system review and repairs
Update ledger on hours performed at each location (Town and BOE) and collecting information on materials
used on ballfields as well as paint use/time evaluations for operations. UPDATE: FY22 is complete and FY23
up to date.
Camp Dash breakdown assistance provided to Youth Services at Quaker Hill and Oswegatchie
Field schedules and needs coordinated with Director and Foreman
Mulching and planting throughout Town and BOE
NOTES
> Rental Fee Review — proposal and comparisons for review and vote
> Breezeline is offering to plant three (3) trees in 2-3 different locations in Town. They will perform
all of the labor and purchase the trees from local providers. We have the ability to select the areas
and variety of plant. We are currently looking at the area disturbed at WBP from the water line
repair and either Leary or QH green as preferred locations. Are there any sites or plant varieties
preferred by the Commission?
Respectfully Submitted
Ryan McNamara, Assistant Director


. Program Coordinator’s Report AUGUST 2022
Highlights:
* Beach Sticker Sales: 2875 — sold. Residents: 2,444 and Non-residents: 431. Up 549
* Fall Program Registrations:
o August 15 — resident mail in start date
o August 22 - residents online, non-resident mail in
o August 25 — Non-residents online
o August 29 —In Person
Program Update:
o Playground Camp — over 160 participant between the three locations,
o Aquatics ~
» Waterford High School Pool will be closed for annual cleaning from August 20 —
September 11, 2022. -
¢ During this time the Aquatics Director will be looking to compare our
operation with other in the local area.
« Aquatics Director has also been working on expanding programs for the
pool outside of our historic programs.
= Beach operations — ongoing process to get RecDesk system at the gatehouse.
e Connected to our software system that we have in-house. Will create
cleaner lines between GH and office as we implement.
e Planning to be able to take credit cards next season.
° Fall Programs —
o Met with our instructors
= New Programs, updated contact information
o Met with new instructors —
«New Programs coming: Fashion design/sewing, painting/printmaking, small engine
repair and some new fitness programs.
o Working with the Day to get it finalized for print. Fall program booklet will be out in August
with programs starting in September.
« Harvest Day Celebration —
© Coordinating with PD, FD and Public works/utilities for entertainment.
* — Girl scouts confirmed to help with paint a pumpkin
= Other groups?
o Vendors -
o Band selection —
o Schedule of events
= 12-2pm Touch a truck
« 2- 4pm band will play
= Sensory time for the touch a truck? First 30 minutes? Last 30 minutes?
Up-coming projects:
¢ Updating Policies, vendor applications
Respectfully Submitted,
Shauna Damon
Program Coordinator